Duties & Responsibilities
- Research Administration:
- Coordinate the hiring of Research staff, Postdocs, Graduate and Undergraduate students.
- Coordinate and facilitate internal communications with university HR, SPA or ISSS on personnel-related tasks such as travel planning, reimbursement, salary, and visa.
- Track research project progress and prepare progress reports, and extension request documentation to the funding agencies.
- Support to manage project finance and its reporting to the funding agencies in compliance with sponsor and university requirements.
- Monitor staffing across the grant portfolio and identify what roles need to be filled to meet project goals.
- Assist in planning and coordinating scientific meetings, workshops, and seminars, including logistics, agendas, and materials.
- Research Administrative Oversight:
- Assist in the preparation, formatting, and timely submission of grant proposals, including budgets, biosketches, and compliance documents.
- Coordinate procurement and purchasing for projects in accordance with University of Illinois policies and procedures.
- Assist in arranging conference and field data collection travel for lab members. Support subcontract and subaward administration as needed.
Minimum Qualifications
- Bachelor's degree in science, liberal arts, or business administration
- One year of experience with research coordination in an academic, private, or relevant public/nonprofit environment
Preferred Qualifications
- Three years of experience with administrative management of research projects
- Demonstrated experience with budget and project management
- Experience with grant submissions and lifecycles
- Familiarity with federal grant compliance (e.g., NSF, USDA, NASA) and university financial systems.
Knowledge, Skills and Abilities
- Strong attention to detail
- Ability to manage multiple deadlines and competing priorities in a fast-paced environment
- Proficiency with Microsoft Office (Excel, Word, Outlook) and Google products
- Willingness to learn University of Illinois and federal compliance policies
Appointment Information
This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $55,000 to $80,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.