Program Coordinator
Agency: Northwestern University-Institute for Sustainability & Energy
Location: Evanston, IL
Closing Date: none noted
Contact: Northwestern myHR
**For full consideration please submit cover letter and résumé with application**
Term/Grade: EXS/5
Position Summary:
Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
The Institute for Sustainability and Energy at Northwestern (ISEN) advances global sustainability and energy solutions through transformational research, interdisciplinary education, and public engagement. ISEN seeks a motivated, energetic, engaged professional who has a demonstrated interest in sustainability and energy to serve as a Program Coordinator.
This position will primarily be responsible for:
- processing purchase orders and expense reports for a portfolio of sponsored projects and operating funds;
- organizing and planning a variety of meetings and special events such as: seminars, colloquia, symposiums, and meetings with stakeholders, donors, co-directors, and staff. This includes arranging space, catering, and travel, and lodging, and;
- serving as the Institute’s “front desk” or point-of-contact to internal and external stakeholders.
This position requires a high degree of independence, discretion handling confidential information, attention to detail, organizations skills, excellent communication (written and verbal), and ability to follow up on meetings and plan next steps in collaboration with ISEN leadership and staff. Some occasional evening work is required to support special events.
Major Duties:
Administration
- Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
- Manages design and development of program databases; compiles & analyzes data; prepares reports.
- Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
- Acts as liaison to IT to ensure technology systems are properly installed & maintained.
Budgets & Financial
- Participates in budget preparation (for meetings and events).
- Maintains budget & associated analysis & reports (for meetings and events).
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.
Communication, Outreach & Recruitment
- Incorporates social media and networking into program/project aspects as appropriate.
- Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
- Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
Events
- Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
- Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
- Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
Faculty Support
- Arranges colloquium & seminar coordination, & faculty travel planning.
Program Development
- Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
- Identifies & obtains external expertise as needed and works with content experts for current and new programs.
- Manages speaker selection, communication, and topic development.
Performs other duties as assigned.
See announcement and apply here.
