Campaign Associate, Northern Sierra Partnership (Palo Alto, CA; due July 5)
Closing date: July 5, 2020
Location: Palo Alto, CA.
Contact: Email resume, short cover letter, and writing sample to Lucy Blake, NSP President, at info@northernsierrapartnership.org. Applications will be accepted until the position is filled.
Position Summary:
The Campaign Associate (CA) is a member of the core team that supports the smooth functioning of the NSP campaign. The CA maintains the Partnership's financial and administrative systems, coordinates meetings of the Governing Council and Partners and organizes special events and other development activities. Reporting to the President, the CA has the following responsibilities:
FINANCIAL & ADMINISTRATIVE SYSTEMS
Financial tracking and management: The CA serves as the primary liaison with NSP’s fiscal
sponsor, Community Initiatives (CI). Responsibilities include coding expenses and
submitting expense reports, coding all gifts received, reviewing monthly financial statements
to ensure that all expenses, donations and fees are accurately reflected, and following-up
with CI as needed to ensure that any needed corrections have been made. The CA also
maintains internal financial trackers including the NSP operations funding tracker and regrant fund ledger, as well as trackers for each campaign that reflect current prospects, gifts
solicited, pledges made, and donations received.
Contract management: The CA prepares vendor contracts at the direction of the NSP
President, and works with CI to secure signatures on those contracts by other parties. The
CA collects invoices and W-9s from vendors and submits check requests to CI, ensuring
payments are made.
Office management: The CA keeps the Palo Alto office fully supplied and operational, with
equipment in good working order, files organized, and supplies on hand for current and
anticipated work. As part of this work, the CA maintains the NSP photo archive.
MEETING COORDINATION
Governing Council meetings: Working with the President, the CA schedules and coordinates
tri-annual meetings of the NSP Governing Council. Duties include confirming meeting
locations and attendance, planning meeting logistics, drafting meeting notes, and helping
with other prep and follow-up, as needed. With guidance from the Deputy Campaign
Director, the CA also prepares financial reports, presentations and AV material for
Governing Council meetings.
Partner meetings and communication: Working with the President, the CA schedules and
coordinates regular meetings of the NSP Partners, distributing meeting agendas and
materials, taking notes and following up as necessary with all participants. The CA also
maintains a schedule of grant reports due from partners and sends reminders to partners at
least one month in advance of report due dates. The CA receives, reviews, and files grant
reports, and forwards all reports to the President and Client Services Manager at CI.
DEVELOPMENT & SPECIAL EVENTS
Gift acknowledgements and administration: The CA processes donations, making deposits
with CI, filing paper documentation, and updating the Salesforce database. The CA also
drafts thank you letters for the President and ensures that all donors are thanked promptly
and properly for their contributions.
Event planning and implementation: The CA works with the President, Deputy Campaign
Director and Partners to plan and execute field tours, receptions, the NSP Annual
Celebration, and other special events to brief donors on the NSP campaign and/or thank
them for their support.
Campaign support: The CA supports the President and Deputy Campaign Director, as
necessary, in executing the Partnership’s multi-pronged fundraising strategy and performs
other duties as assigned.
The Campaign Associate (CA) is a member of the core team that supports the smooth functioning of the NSP campaign. The CA maintains the Partnership's financial and administrative systems, coordinates meetings of the Governing Council and Partners and organizes special events and other developement activities. Reporting to the President, the CA has the following responsibilities:
See full announcement and apply here.