blog navigation

Open Comment Blog

blog posts

  • Open Comment Period: May 21 - June 4, 2020

    May 20, 2020 8:30 am by CFO Business and Finance Policy Office

    Motor Vehicle Accidents

    Welcome to the CFO Business and Finance Policy Office Open Comment Blog!

    The Office of the Vice President, Chief Financial Officer & Comptroller announces an open comment period, beginning May 20th and closing June 3rd at 5 p.m. CT to present a new policy entry, Section 15.3 Motor Vehicle Accidents in the Business and Financial Policies and Procedures Manual. This new policy combines current policies, 15.3.1 Report an Accident Involving a University Vehicle, 15.3.2 Report an Accident Involving a Commercial Rental Vehicle, and 15.3.3 Report an Accident Involving a Personal Vehicle while on University Business.

    The updated policy is available for review by downloading: 15.3 Motor Vehicle Accidents (PDF).

    Highlights of the policy and procedural updates include:

    • Emphasizing State of Illinois-mandated accident reporting timelines.
    • Revising the policies and procedures for accuracy and clarity.
    • Presenting the content in a more logical format.

    We appreciate your review and feedback on this updated policy.

    To review the policy, download the PDF document in the link below. To provide feedback, please use the "Add Comment" link in the bottom right-hand corner of this webpage below. On the next screen, choose the "Sign in with my NetID" option and log in with your university credentials and then provide your comments on the Feedback Board. Another way to submit comments or feedback without posting to the Feedback Board  would be to simply email obfspolicies@uillinois.edu. Thank you for your efforts!

    15.3 Motor Vehicle Accidents (PDF)

    stats

    • 79 Views
    • 3 Comments

    additional actions

    Comments are closed

    Comments

    bbranson@illinois.edu Jun 1, 2020 9:21 am

    My concerns are similar to a prior commenter.  These guidelines are not consistent with current procedures, so the possibility for confusion seems likely if not communicated clearly. 

    I would also have concerns with reporting accidents to your personal insurance carrier that do not involve your personal vehicle or injuries.  Auto policies typically follow the vehicles, not the drivers.  If a claim is reported to your personal insurance carrier for no reason, then it could negatively impact your own insurance premiums moving forward.  Even if nothing is ever paid by your personal carrier.  

    pvarney@illinois.edu May 29, 2020 8:49 am

    I have a concern with using the Sec of State's link for the Illinois Motorist Form being used to submit the report. It appears that this information will go directly to the Sec of States office, which is not a requirement for accidents involving a University owned vehicle. These reports are submitted (hard copy) to the UIUC Motor Pool, recorded and then forwarded to UI Claims.

    By submitting the form online, the driver is essentially reporting to an additional agency and will still need to complete a version for the University.

    Additionally, the second para under #3 on Motor Pool vehicles indicates that the report should be submitted to Claims. Current practice in Urbana is that all vehicle reports are submitted to the Motor Pool. The Motor Pool provides additional information and then forwards to Claims.

    Lastly, this revised policy requires individuals to submit reports involving a commercial rental vehicle to the Motor Pool. This has not been done in the past as the Motor Pool would have no need for this report.

    I'm happy to discuss in detail.

    bamberge@uic.edu May 20, 2020 6:16 pm

    Perhaps have the employee notify their HR Director in addition to their supervisor, as the HR Director would be involved if there is a Workers Compensation Claim. 

     

    What happens if the employee is significantly injured and unable to report within the required period of time?