(1) You ensure that the results are reported within one calendar week of the exam. The student’s answers will be available to you (either in UI Box or by email) within one business day. As Chair, you will also receive the official Qual 2 results form to complete. You should therefore be in contact with the cognate faculty member within two business days to discuss the answers and determine whether or not an oral exam is needed.
(2) If an oral is needed, the date and time should be confirmed with Academic Affairs before the oral takes place. (A provisional date will have been set up with both faculty by the student when you signed the form that requested permission to schedule Qual 2.)
(3) If an oral is not needed, simply communicate the result to Academic Affairs, either sending in the signed results form, or forwarding email confirmations of the 'pass' result from both faculty.