NCSA Bytes and Pieces

**This information was taken directly from a March 1 email sent by Emily Scherbring, Assistant Director of NCSA HR** 

NCSA is officially kicking off performance evaluations for the review period of January 1, 2021 through December 31, 2021 (for Academic Professional, Civil Service, and Postdoctoral Research Associate employees)! We are excited to get this process rolling and have included a number of resources in this email to help guide you every step of the way.

Steps of the Evaluation Process:

1. All Academic Professional, Civil Service, and Postdoctoral Research Associate employees are asked to complete a Self-Evaluation in NCSA Savannah no later than end of business on March 20, 2022.
2. While managers are reviewing their employees’ Self-Evaluations, employees have the option of requesting Stakeholder Feedbackfrom their peers / collaborators and completing an Upward Evaluation for their manager(s).
3. All managers will complete a qualitative evaluation for their employees, responding to questions about employees’ performance, strengths, opportunities for growth, professional interests, and goals for the coming year.
4. Once employees and managers have completed the Self-Evaluation and Qualitative Evaluation, managers will schedule a meeting to discuss these with employees. Employees will have an opportunity to review the Qualitative Evaluation prior to the meeting with managers.
5. After employees and managers meet and discuss the evaluation (April 11, 2022 – April 28, 2022), they will electronically sign the document in Savannah, where it will be stored for future reference (if needed).
   1. Please note, signatures do not necessarily indicate agreement with the evaluation; rather, they are an acknowledgment that employees and managers discussed it.
6. Completed, signed evaluations are due in Savannah no later than end of business on May 2, 2022.

*Attachments links:

• Performance Evaluation Timeline (comprehensive timeline for completing each step of the evaluation process)
• Job Aid – Self-Eval Instructions
• Job Aid – Stakeholder Feedback Request Instructions
• Job Aid – Upward Evaluation Instructions

*Links to helpful resources:

• Recording – Performance Evaluation Information Session for Employees
• PowerPoint Slides – Performance Evaluation Information Session for Employees

*Known Issue:

We are currently working through an issue with the file attachment functionality. To attach a file, employees must do so before selecting “save unsubmitted.” If employees select “save unsubmitted” before attaching any files, they currently will not be able to attach files to this form at a later date. We are working to correct this issue as quickly as possible.

*Exciting Note:

IHR is working with an external vendor on a performance management tool to be implemented campus-wide in the fall 2023 (this is their current goal). Once this new tool is implemented, NCSA will most likely transition to it, similar to the Center’s transition to the Engineering Vacation and Sick Leave tool; as such, the Savannah performance evaluation tool is a temporary solution until the campus-wide tool is implemented.

If you have any questions at all about the evaluation process, please do not hesitate to reach out to me or to a member of the NCSA HR team at NCSA-HR@illinois.edu.