Effective January 2, 2025, the purchase of food supplies must be made with a PCard.
Utilizing a TCard to purchase any type of supplies will result in a non-compliance transaction.
Food Supplies
If an employee drives to a store and purchases pre-packaged food items such as bagels, coffee, ground beef, buns, cookies, soft drinks, etc. to be consumed during a business meeting or system event, these items are considered consumable food supplies and should be coded to account 124300. Consumable food supplies must be purchased with a PCard.
Business Meals
If you are paying a food service provider, such as a local restaurant or caterer, to prepare a platter of sandwiches or boxed lunches for a business meeting or system event, this is considered a business meal and should be coded to expense account 142500 or 142520. Business meals must be purchased with a TCard.
Contact
If you have questions please submit a Service Request Form to University Payables.
