As fiscal year-end approaches, this Bulletin highlights important reminders to help units successfully close FY26 and start FY27. To ensure accurate financial reporting, please make sure all cash receipts, departmental deposits, and any other payments received during FY26 are properly deposited by June 30.
Deposit Deadlines
- Submit deposits to Bursar Cashier Operations by 2:00 PM on Tuesday, June 30 to ensure all money received in FY26 is accurately recorded in FY26.
- Springfield Cash Handling Units: Deposits submitted after 9 AM on Friday, June 26 may be recorded as deposits-in-transit due to courier processing times.
Please contact University Bursar Cashier’s Office to confirm processing hours during the last week of June.
Completing the Department Deposit Form
When submitting a deposit, it is very important to ensure the following fields are completed accurately:
- Received Date
Enter the date the funds were physically received. This is critical for deposits submitted at the beginning of the new fiscal year to ensure funds are accurately reported in the fiscal year they are received.
- For example: If a check was physically received in the mail on June 30, then you would enter 6/30/26 in that field.
- Earliest Start Date and Latest End Date
These fields should reflect the date range of the period covered by the payment. This will help ensure that the revenue resulting from the deposit is properly classified for accrual and deferral cutoff reporting.
- If the period covered by the payment is only one day, enter the same date into both the “Earliest Start Date” and “Latest End Date” fields.
- If multiple payments are being deposited on one form, find: (1) the payment with the earliest start date, and (2) the payment with the latest end date. Enter those two dates into the “Earliest Start Date” and “Latest End Date” fields.
Department Deposit Form
Please use the online Department Deposit Form.
If you receive payments on or before June 30, but fail to meet the aforementioned deadline, please advise Bursar Cashier Operations. UAFR will need to record a deposit-in-transit entry in Banner to account for these situations. Therefore, it is very important that the aforementioned fields on the applicable department deposit form are accurately completed.
For more detailed information on FY26 closing and FY27 opening procedures, refer to the Fiscal-Year-End Closing and Opening Procedures section of the Business & Finance website.
Contact
For questions or more information about submitting departmental deposits to University Bursar Cashier Operations, please contact our office for your location:
