University Payables would like to remind all travelers that the State of Illinois administrative code requires business travel to be conducted using the most economical mode of transportation available, taking into consideration travel time, overall cost, number of individuals traveling together, and work requirements. When determined to be the most economical option, state vehicles must be utilized.
Travel Options
The University has several approved and encouraged ground transportation options available to university travelers.
Amtrak
State employees are eligible for discounted Amtrak fares when traveling on official business within Illinois. The State of Illinois offers a one-way Coach fare of $24.00 (either direction) between Springfield and Chicago, available Monday through Friday.
- Discounted reservations cannot be made online.
- Contact Amtrak directly at 1-800-USA-RAIL (1-800-872-7245) or TDD/TTY 1-800-523-6590 and speak with a reservation agent.
- Identify the traveler as a State of Illinois employee and request the State of Illinois Government rate, referencing the “ZOGI” Fare Plan.
- Government-issued identification (i-Card) is required at the time of travel or ticketing.
For travel between Chicago and Springfield, Amtrak or Greyhound is the preferred option. The state employee Amtrak discount further reduces one-way travel costs.
UI Ride
To reduce travel costs and environmental impact, UI Ride is the preferred transportation method between Chicago and Champaign.
Car Rental
University of Illinois System employees receive discounted rental rates through National and Enterprise. For official university business or combined business/leisure rentals, the agreement includes:
- Damage Waiver coverage and Limited Liability protection
Additional information can be found on the Business & Finance Car Rental page, including a detailed Program Summary under Related Links.
Car Pool and Motor Pool
Employees are encouraged to utilize car pool and university motor pool services when feasible:
Personal Vehicle
Effective January 1, 2026, employees may be reimbursed at a rate of 72.5 cents per mile for use of a personal passenger vehicle while conducting approved system business.
For additional guidance regarding mileage eligibility and personal vehicle usage, please refer to Business & Finance Policies & Procedures - Section 15 Travel: Headquarters and Travel Status.
Car service providers are allowed for non-employee travel.
Thank you for your cooperation in selecting cost-effective transportation options and ensuring compliance with State and University travel requirements.
Contact
If you have questions, please submit a Service Request Form to University Payables.
