As of Monday, December 1, 2025, University Payroll & Benefits (UPB) has implemented a new requirement for requesting expense reimbursements for foreign national non-employees.
Please adhere to the following when requesting expense reimbursements for foreign national non-employees:
- Expense reimbursements to foreign national non-employees must be submitted through the Foreign National Payment e-Form and approved by UPB before the request is entered in Emburse Enterprise. This step allows UPB to securely review all required immigration documentation outside of Emburse Enterprise.
- Once approved, UPB will email the department with instructions to proceed.
- Approval emails must be uploaded to the Emburse Enterprise transaction in place of immigration documentation. The immigration documentation can no longer be uploaded in the Emburse Enterprise system due to data security requirements.
Resources
You can find more information on the Non-Wage Payments webpage and the Expense Reimbursements Job Aid.
Contact
If you have questions about the Foreign National Payment e-Form, please contact University Payroll & Benefits at the University Payroll & Benefits Service Portal.
