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• International Vendor Payment Reminders

  Dec 15, 2025 12:00 pmFY 26Accounting and BudgetingBuying and ContractsEquipment ManagementPaying PeoplePayments to the UniversityTravel

  University Payables (UPAY) is experiencing an increase in the number of checks issued to vendors with international remittance addresses which must be cancelled and reissued via wire transfer. 

  Units are reminded that with the implementation of the iBuy Digital Mailroom (DMR), UPAY is no longer reviewing every invoice. Invoice submissions through the DMR will not capture the "wire transfer payment" language on the invoice. If the invoice is in Matched status (aligns with PO, US currency, remittance address is accurate), the invoice will route through iBuy workflow and export to Banner where a check payment will issue.  

  When ordering goods/services from a foreign vendor with an international remittance address who will be invoicing in US dollars or foreign currency:

  • Please instruct the vendor to email the invoice directly to the unit.  
  • The unit should submit the invoice, University Payroll and Benefits approval (if required), and a completed EFT form, using the iBuy Purchase Order Special Payment Request form so a wire transfer payment can issue.
  • Instructions on how to complete and submit the request in iBuy are available in the Training Hub on the Business & Finance website.  

  Additional Information
  More information can be found in policy 8.8.2, Request Payment by Wire Transfer.

  Contact
  If you have questions, please submit a Service Request Form to University Payables.