CAP Meeting Minutes

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CAP Meeting Minutes

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  • May 2015 Minutes

    CAP Meeting Minutes

    May 7, 2015

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kathleen Booth (2), Konstantinos N Yfantis (2), Shawna Naidu (3), Maeve Reilly (4), Betsy J. Basch (5), Chelsey Byers (6), Teresa Steckler (6), Betoel Escobar (7), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:15 pm

     

    II             Guest Presenters           

     

    Brian Farber & Michelle Wahl of Campus Parking presented and took questions on topics including the elimination of old structures, and the benefits of pay-by-phone.

     

    III            Public Comments            

     

    Damon Garner expressed concern regarding full name listing of staff in campus directory and larger issue of potential for identity theft.  Kathleen will follow up on the issue.             

     

    II             Chair’s Remarks                               

     

    At SEC Melissa listened to the report from the 7th Senate Review Commission.  It proposes to add 3 more AP seats to the senate.  The next step is an implementation committee, and it would be good to get an AP representative on it. 

     

    III            Minutes               April minutes approved.

    IV            Senate and Committee Reports               

    Melissa emailed the faculty staff benefits committee representative report.  Kostas reported on senate meetings which mentioned the Provost communication stating that APs will only be able to have modified faculty titles.  Melissa surveyed committee members regarding interest to continue.  Rich will carry forward efforts to refill vacant committee seats. 

     

    Maeve has CAP banner to pass onto communications committee.

     

    Rich reported election results.  Joining CAP will be Kristina R. Miller (1), Ramachandran Radhakrishnan (2), Dustin L. Yocum (4), Wendy G. White (5), Elizabeth A. Wahle (6), Tanisha King-Taylor (7), Beth Hall (11), and Jeffery Stein (11).  Voting was overall low.  District 8 will be having a special election to fill a seat.  CAP voted to have Maeve fill the District 4 vacancy. 

     

     

    VI            Academic Human Resources (AHR) Report

     

    Elyne reported $50K+ in APDF requests has been approved.  The $750 increase will not move forward due to fiscal environment. The bill to remove staff tuition waivers for children hasn't seemed to move since press conference. There may not be a second Benefits Choice enrollment so despite a lack of information and incomplete negotiations, staff should decide.  There will be a dependent audit from HMS requiring birth certificates or marriage certificates for spouse and dependent benefits. Civil Service audit is underway.  AHR is awaiting SUCCS to list positions and names to review and interview.  Requests are coming later and requiring shorter turnaround.  SUCCS Director Tom Morelock is retiring June 30, 2015.

     

     

    VII          Other Business Kingsley will take over leadership of Nominations Committee. 

     

    VII          Adjournment    3:50 pm

  • April 2015 Minutes

    CAP Meeting Minutes

    April 2, 2015

    Attendees:  Richard Gegg (1), Kathleen Booth (2), Konstantinos N Yfantis (2), Shawna Naidu (3), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Betsy J. Basch (5), Chelsey Byers (6), Teresa Steckler (6), Betoel Escobar (7), Veronica M. Kann (7), Timothy Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:15 pm

     

    II             Chair’s Remarks                                Melissa attended Board of Trustees meeting in March.  She spoke at SUCCS Merit Board meeting. Mike, Rick, Elyne, and Sue Key were also in attendance.  There was a show of support for proposed reforms to SUCCS. Colleges have been given 1 week to produce data for audit when in prior years 4 weeks was given.  Univ. of Oregon contacted Melissa regarding a potential start of a CAP-like organization there. 

     

    III            Minutes               March minutes approved.

    IV            Senate and Committee Reports               

    Kostas reported that he will be resigning as AP senator because he is changing districts.  Elizabeth suggested it is time to start the process of filling Senate committee positions.  Rich will elicit self-nominations for senate committees.  Mike was contacted by an AP about the between-district inconsistency regarding inclusion of APs in the Senate electorate.  It was determined to continue to educate deans in selecting the electorate.  Mike also reported that the issue of audit independence presented at the SUCCS meeting should move forward.  The next SUCCS meeting is in May.  Melissa will revise the resolution to UPPAC regarding SUCCS.  Representative Carol Ammons would like to hold a press conference on campus regarding tuition waivers.  CAP voted to sponsor it.  Procedures and Elections committee reported results of AP Senate elections.  CAP representative elections begin Monday.  Maive was appointed CAP representative for district 4 through May.  CAPE awards reception will happen after CAP meeting.

     

    VI            Academic Human Resources (AHR) Report

     

    Elyne reported 90 APDF applications were approved for a total of $53617.52 with 13 pending requests.  APDF is not frozen, but some units are more restrictive.  Personal contributions can be used as match if a department won't contribute.  Background checks are coming in June for new hires, and those moving positions.  Departments have to pay for the background check.  It includes both criminal and credential checks and an applicant will be given opportunity to clarify bad results.  The June onsite audit is beginning.  It is proceeding as before, and is expected to be contentious.

     

    VII          Other Business

     

    Ad hoc APDF committee met and Kathleen shared results. 

     

    VII          Adjournment    3:30 pm

  • March 2015 Minutes

    Council of Academic Professionals

    Meeting Summary 3/5/2015

     

     

    Attendance: Rick Atterberry, Mike Bohlmann, Elizabeth Rockman, Veronica Kann, Steve Schweitzer, Melissa Madsen, Kathleen Booth, Shawna Naidu, Richard Gegg,  Maeve Reilly, Betsy Basch, Betoel Escobar, Tim Flanagin, Todd Spinner, Deb Stone (ex officio).

    Melissa reported on the UPPAC meeting just concluded and said that they were preparing a resolution to be presented to President Easter, the chancellors of the campuses, Mr. Morelock, the governor and the Board of Trustees regarding reclassification and the audit process.

    The February CAP minutes were approved.

    There were no senate committee reports.

    The newsletter will feature a call for candidates for academic senate and CAP seats.

    There was discussion of the upcoming public hearing process of the subcommittee of the SUCSS Merit Board.  Several CAP members indicated they would testify in person or in writing.   The details of the process have changed several times.

    The Procedures and Elections Committee reported there were still districts without candidates and that reminders would be sent.

    The CAPE Awards committee reported the winners had been sent to Chancellor Wise for approval and that the awards are scheduled for 4PM, Thursday, April 2 in the Alice Campbell Alumni Center.  The CAP meeting will precede the awards and will also be held in the alumni center.

    Deb Stone, reporting for Elyne, briefed CAP on the APDF to date.  The fund remains financially healthy.  She also reported that university officials were meeting with legislators to discuss legislation that would dramatically change the structure and operation of the SUCSS Merit Board.

    Other legislative challenges include retaining the 50% tuition break for children of U long term U of I employees.

    CAP members voted to accept a pending grievance and a committee was chosen to proceed.

     

  • February 2015 Minutes

    CAP Meeting Minutes

    February 5, 2015

    Attendees:  Kathleen Booth (2), Konstantinos N Yfantis (2), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Betsy J. Basch (5), Urias Betoel Escobar (7), Veronica M. Kann (7), Timothy Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:15 pm

     

    II             Guest Speaker 

     

    President Easter thanked CAP for keeping our challenges with SUCCS in the foreground, and noted that our Board of Trustees members serving on the Merit Board are also aware of the issue.  He believes his successor is up for the job, and feels good about the transition.  In the context of tuition freezes, UI yield rate continues to decline due to high cost to families. The impact of change in governor has yet to be seen.  He encouraged CAP to press administration regarding AP career opportunities.    

     

    III            Chair’s Remarks                Melissa reported on recent UPPAC and SEC meetings.

     

    IV            Minutes               January minutes approved.

    V             Senate and Committee Reports               

    Kostas reported as AP senator.  Elizabeth reported on Faculty Staff assistance program committee.  Mike reported on communications committee asking for feedback regarding website changes.  CAPE awards progress reported by Tim for upcoming awards at Alice Campbell Alumni Center April 2, 2015.

    VI            Academic Human Resources (AHR) Report

    Elyne reported on APDF.  Increase to $750 has not been finalized.  Kathleen will be part of an ad hoc committee regarding APDF policy.  Hiring policy is changing regarding background checks.  Checks are expected to be done within 48 hours.  SUCCS website notes rule changes are being proposed for “rule of three” and non-resident hiring.  Contrary to the request of President and Chancellor, the supplemental audit is underway with SUCCS requesting review of new AP and Academic Hourly hires.  There may be as many as 750 positions which is about double the number of positions requested in a normal-cycle audit.  More SUCCS titles are being refined to capture more positions including changes to study-abroad and purchasing.

    VII          Other Business

     

    Campus parking issues were discussed.  Elyne will look into having a Lync connection for next meeting. 

     

    VII          Adjournment    3:50 pm

  • January 2015 Minutes

    CAP Meeting Minutes

    January 8, 2015

    Attendees:  Kathleen Booth (2), Shawna Naidu (3), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Teresa Steckler (6), Urias Betoel Escobar (7), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

    I               Call to Order       1:20 pm

    II             Public Comments             None

    III            Chair’s Remarks

    Melissa reminded us about upcoming CAP Representative and Senate AP Representative Elections.  AP Senate position is a 2 year commitment and vacancies are hard to fill off cycle.

    IV            Minutes               December minutes approved with spelling correction.

    V             Committee Reports       

    Mike reported on Communications Committee.  CAPE Awards committee is on track.  Elizabeth reminded us to support CAPE awards ceremony on April 2 so Elyne will look into reserving a room at the same venue (Alumni Center) for CAP meeting.

    VI            Academic Human Resources (AHR) Report

    APDF requests approved for $27894.05.  Rick and Melissa will forward onto Elyne formal language regarding increasing awards from $500 to $750.  University-wide criminal background check policy is coming.  There may be budget cuts.  SURS money purchase formula may be adjusted downward again in July 2015 which may spur retirements.  UIC sent out a mass mailing regarding the job analysis process which pertains to position conversions, and posted results on a website.  AHR is updating Relocation policy.

    VII          Adjournment   

  • December 2014 Minutes

    CAP Meeting Minutes

    December 4, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Konstantinos N Yfantis (2), Kathleen Booth (2), Shawna Naidu (3), Rick Atterberry (5), Betsy J. Basch (5), Teresa Steckler (6), Urias Betoel Escobar (7), Timothy Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Susan Key (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:25 pm

     

    II             Public Comments             None

     

    III            Guest Presentation        Heidi Johnson, Director Diversity, Equity and Access

     

    Heidi explained the three different hiring methods from the 2 year old search manual.  The manual allows for an internal search specifying relocation participants.  Elizabeth noted Provost Relocation Plan communication needs to be updated, and AHR needs to build a list of people in the program.

     

    IV            Chair’s Remarks

     

    Kostas, Rick, and Mike spoke at recent SUCCS meeting.  Photos were taken of empty reserved seats and meeting signup sheet which are both apparent violations of the Open Meetings Act.  More universities approved statement of concern regarding SUCCS.  Melissa also recounted SEC meeting actions, and announced Julie Mumbower is resigning from CAP district 6 (UofI Extension).  Kathleen will experiment with using Lync meeting to accommodate UI Extension at next meeting.  AP Senate elections coming up.

    V             Minutes               November minutes approved with spelling correction.

    VI            Committee Reports       

    Kostas reported the recommendation is going forward to add 3 more AP senators for CAP districts 10, 7, and 4.  He recounted his experience on the UI President Search committee.  The process lasted 8 months and included review of approximately 200 prospective candidates, 6 interviews by the search committee with 3 candidates interviewed by the board.  Mike reported on Communications Committee regarding newsletter, SUCCS, and website.  Tim reported CAPE Awards committee has scored nominees to next make a short list of 12 at which point they will ask for more stuff from nominees.

    VII          Academic Human Resources (AHR) Report

     

    APDF requests approved for $22,494.05.  To advertise APDF Tim will present to Business Managers in February.  Rick will forward onto Elyne simple language regarding increasing awards from $500 to $750, and a requirement for as little as $500 department match. 

     

    There was a meeting between UI President, all 3 chancellors, SUCCS, and HR staff to express that things weren’t working well and the program should be prevented from negatively effecting universities.  SUCCS Director stated he is doing a classification plan, but it is being misunderstood, and he was disappointed with the disapproval resolutions that were being passed without him being consulted.  Chicago talked about issues of wanting to use extra help at hospital and extensions were not being granted without union approval.  UI discussed non-necessity of supplemental audit because the data period is already covered.  There is now a subcommittee of the Merit Board with Hasara as chair to look into the dysfunction. 

     

     

    VIII         Other Business                 Sue conducted grievance training.

     

    IX            Adjournment    3:30

     

  • November 2014 Minutes

  • October 2014 Minutes

    CAP Meeting Minutes

    October 2, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kostas Yfantis (2), Kathleen Booth (2), Shawna Naidu (3), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Betsy Bausch (5), Julie Mumbower (6), Betoel Escobar (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate) 

    I               Call to Order       1:20 pm

    II             Public Comments             None

    III            Chair’s Remarks

    September was busy including Sept 11 Board of Trustees meeting.  Melissa attended Council of University Senates as representative of Senate Exec Committee.  She presented about the issues APs are having at UIUC and statewide.  After a 1.5 hour discussion a draft resolution passed stating grave concern with SUCCS and the Director regarding reclassification and adversarial audit activity without widespread campus representation in the process, and that the actions seems arbitrary.  It was Gratifying to get faculty support from across state.  She is looking for more universities to adopt such a stance.  Melissa invited attendees to contact CAP Communications Committee to share audit experiences.

    IV            Minutes               September minutes approved.

    V             Committee Reports       

    Kostas reported on his committee.  Elizabeth reported on Communications Committee.  Elections committee announced District 8 vacancy to be filled by Mindy Spencer.  CAPE awards has met and is progressing.

    VI            Academic Human Resources (AHR) Report

    APDF had 28 requests approved for $17,311.05 and 6 requests are pending.  The audit had 2 major findings and 2 non material findings. Major findings related to inappropriate exemptions, and AP hourlies inappropriately assigned.  AHR had to relook at 289 positions to decide if we still believe in our classifications, and we feel confident in all of them.  Now is the time to speak with the departments about those positions.

    VII          Guest   

     Chancellor Wise thanked APs for the essential work we do.  She complimented Elyne for being a strong advocate for us retaining exemption authority and protecting APs from inappropriate reclassification.  All 3 Chancellors and the President are working on this.  We may never be able to let up because there will always be pressure.  Regarding the Salita issue, she is working hard to bring back unity.  Steps to create a college of medicine were reviewed and there is support.  She answered questions on monetizing technology and advancement of APs.  Regarding giving, Endowed Chairs, Professorships, or Scholarships are her favorite types.  The hope is to serve the middle class like we currently do the lower-middle class.  Visioning Future Excellence strategic plan is on the website and progress report continues to come out.

     VIII        Other Business

     IX           Adjournment

  • September 2014 Minutes

    CAP Meeting Minutes

    September 4, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kostas Yfantis (2), Kathleen Booth (2), Shawna Naidu (3), Maeve Reilly (4), Rick Atterberry (5), Betsy Bausch (5), Betoel Escobar (7), Veronica Kann (7), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate) 

     
    I               Call to Order       1:15 pm

     

    II             Chair’s Remarks

    The recent SEC meeting included contentious discussion regarding Salaita.  Employee Relocation Program tracking recommended to Provost Office as well as better advertising.  Elyne will take that back to Provost.  CAP discussed Salaita controversy.

    III            Public Comments             None

     

    IV            Minutes               August minutes approved.

    V             Committee Reports       

    There is a vacancy on Senate Budget committee.  Mike of Communications Committee reported website is progressing, and led a discussion regarding newsletter frequency.  CAPE awards committee is being assembled.  Some districts still need to recommend 3 people.

     

    VI            Academic Human Resources (AHR) Report

    APDF has awarded $10,865.55 to 22 applicants. 

     

    Many attended Merit Board retreat at iHotel.  SUCCS staff occupied 8 of the 13 public chairs so 3 or 4 other attendees left before additional chairs were requested by a Merit Board member.  When questioned about noncompliance with Open Meeting laws, a SUCCS lawyer cited budget limitations.  Merit Board member attendance it up at meetings.  There was no discussion regarding discord between SUCCS and HR directors.  SUCCS director instructed that board members not speak to campus HR despite apparent conflict with statute.  UIUC had a greater than 90% fail rate of classifications in the recent audit, and is currently the only school with a bad audit.  Speculation is the Director will attempt to remove UIUC exemption authority.  Other schools need to become more vocal in objection otherwise UIUC stands out.

    VII          Other Business

     

    All Employee Expo is Tuesday Oct 21, 2014.  Representatives asked if there is a photographer available for it.  Betsy will set up a Doodle poll.  CAP will explore getting a bigger venue for Chancellor’s visit and solicit questions for her. 

     

    VIII         Adjournment    3:45 pm

  • August 2014 Minutes

    CAP Meeting Minutes

    August 7, 2014

    Attendees          Steve Schweitzer (1), Kostas Yfantis (2), Kathleen Booth (2), Todd Spinner (3), Rick Atterberry (5), Betsy Bausch (5), Julie Mumbower (6), Betoel Escobar (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Kingsley Allan (11), Sue Key (11), Elyne Cole (ex officio alternate) 

     

    I               Call to Order       1:15 pm

    II             Chair’s Remarks

    Audits was a topic at July UPPAC meeting, and some faculty at UIC were audited.  Inside Illinois spoke with Melissa about the Provost meeting with CAP, but apparently no article will run.   Melissa proposed to SEC that audits be a topic for the meeting of university senates from other schools across state.  President Easter may present on the topic to other university presidents.

    III            Public Comments             None

    IV            Minutes               July minutes approved.

    V             Committee Reports       

    Communications Committee Chair Mike showed sample designs for the CAP website.  The committee has met to distribute labor. 

    Procedures and Elections Committee is still soliciting self-nominations for senate committees.  District 4 vacancy to be filled by Maeve Riley.

    Tim asked CAP representatives to recommend members for the CAPE awards committee before next CAP meeting.

    VI            Academic Human Resources (AHR) Report

    APDF has 24 requests, and awarded 20 for $9,865.55.  AHR is asking units for descriptions for academic hourly positions due to SUCCS audit.  Audit asserts 289 positions were misclassified.  Merit board is going to have a retreat Aug 8, 2014 regarding exemption process, and attendance by CAP is encouraged. 

    VII          Other Business

    Change in university statutes regarding academic freedom and APs reviewed.

    VIII         Adjournment    3:15 pm