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  • May 2015 Minutes

    CAP Meeting Minutes

    May 7, 2015

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kathleen Booth (2), Konstantinos N Yfantis (2), Shawna Naidu (3), Maeve Reilly (4), Betsy J. Basch (5), Chelsey Byers (6), Teresa Steckler (6), Betoel Escobar (7), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:15 pm

     

    II             Guest Presenters           

     

    Brian Farber & Michelle Wahl of Campus Parking presented and took questions on topics including the elimination of old structures, and the benefits of pay-by-phone.

     

    III            Public Comments            

     

    Damon Garner expressed concern regarding full name listing of staff in campus directory and larger issue of potential for identity theft.  Kathleen will follow up on the issue.             

     

    II             Chair’s Remarks                               

     

    At SEC Melissa listened to the report from the 7th Senate Review Commission.  It proposes to add 3 more AP seats to the senate.  The next step is an implementation committee, and it would be good to get an AP representative on it. 

     

    III            Minutes               April minutes approved.

    IV            Senate and Committee Reports               

    Melissa emailed the faculty staff benefits committee representative report.  Kostas reported on senate meetings which mentioned the Provost communication stating that APs will only be able to have modified faculty titles.  Melissa surveyed committee members regarding interest to continue.  Rich will carry forward efforts to refill vacant committee seats. 

     

    Maeve has CAP banner to pass onto communications committee.

     

    Rich reported election results.  Joining CAP will be Kristina R. Miller (1), Ramachandran Radhakrishnan (2), Dustin L. Yocum (4), Wendy G. White (5), Elizabeth A. Wahle (6), Tanisha King-Taylor (7), Beth Hall (11), and Jeffery Stein (11).  Voting was overall low.  District 8 will be having a special election to fill a seat.  CAP voted to have Maeve fill the District 4 vacancy. 

     

     

    VI            Academic Human Resources (AHR) Report

     

    Elyne reported $50K+ in APDF requests has been approved.  The $750 increase will not move forward due to fiscal environment. The bill to remove staff tuition waivers for children hasn't seemed to move since press conference. There may not be a second Benefits Choice enrollment so despite a lack of information and incomplete negotiations, staff should decide.  There will be a dependent audit from HMS requiring birth certificates or marriage certificates for spouse and dependent benefits. Civil Service audit is underway.  AHR is awaiting SUCCS to list positions and names to review and interview.  Requests are coming later and requiring shorter turnaround.  SUCCS Director Tom Morelock is retiring June 30, 2015.

     

     

    VII          Other Business Kingsley will take over leadership of Nominations Committee. 

     

    VII          Adjournment    3:50 pm

  • April 2015 Minutes

    CAP Meeting Minutes

    April 2, 2015

    Attendees:  Richard Gegg (1), Kathleen Booth (2), Konstantinos N Yfantis (2), Shawna Naidu (3), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Betsy J. Basch (5), Chelsey Byers (6), Teresa Steckler (6), Betoel Escobar (7), Veronica M. Kann (7), Timothy Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:15 pm

     

    II             Chair’s Remarks                                Melissa attended Board of Trustees meeting in March.  She spoke at SUCCS Merit Board meeting. Mike, Rick, Elyne, and Sue Key were also in attendance.  There was a show of support for proposed reforms to SUCCS. Colleges have been given 1 week to produce data for audit when in prior years 4 weeks was given.  Univ. of Oregon contacted Melissa regarding a potential start of a CAP-like organization there. 

     

    III            Minutes               March minutes approved.

    IV            Senate and Committee Reports               

    Kostas reported that he will be resigning as AP senator because he is changing districts.  Elizabeth suggested it is time to start the process of filling Senate committee positions.  Rich will elicit self-nominations for senate committees.  Mike was contacted by an AP about the between-district inconsistency regarding inclusion of APs in the Senate electorate.  It was determined to continue to educate deans in selecting the electorate.  Mike also reported that the issue of audit independence presented at the SUCCS meeting should move forward.  The next SUCCS meeting is in May.  Melissa will revise the resolution to UPPAC regarding SUCCS.  Representative Carol Ammons would like to hold a press conference on campus regarding tuition waivers.  CAP voted to sponsor it.  Procedures and Elections committee reported results of AP Senate elections.  CAP representative elections begin Monday.  Maive was appointed CAP representative for district 4 through May.  CAPE awards reception will happen after CAP meeting.

     

    VI            Academic Human Resources (AHR) Report

     

    Elyne reported 90 APDF applications were approved for a total of $53617.52 with 13 pending requests.  APDF is not frozen, but some units are more restrictive.  Personal contributions can be used as match if a department won't contribute.  Background checks are coming in June for new hires, and those moving positions.  Departments have to pay for the background check.  It includes both criminal and credential checks and an applicant will be given opportunity to clarify bad results.  The June onsite audit is beginning.  It is proceeding as before, and is expected to be contentious.

     

    VII          Other Business

     

    Ad hoc APDF committee met and Kathleen shared results. 

     

    VII          Adjournment    3:30 pm

  • March 2015 Minutes

    Council of Academic Professionals

    Meeting Summary 3/5/2015

     

     

    Attendance: Rick Atterberry, Mike Bohlmann, Elizabeth Rockman, Veronica Kann, Steve Schweitzer, Melissa Madsen, Kathleen Booth, Shawna Naidu, Richard Gegg,  Maeve Reilly, Betsy Basch, Betoel Escobar, Tim Flanagin, Todd Spinner, Deb Stone (ex officio).

    Melissa reported on the UPPAC meeting just concluded and said that they were preparing a resolution to be presented to President Easter, the chancellors of the campuses, Mr. Morelock, the governor and the Board of Trustees regarding reclassification and the audit process.

    The February CAP minutes were approved.

    There were no senate committee reports.

    The newsletter will feature a call for candidates for academic senate and CAP seats.

    There was discussion of the upcoming public hearing process of the subcommittee of the SUCSS Merit Board.  Several CAP members indicated they would testify in person or in writing.   The details of the process have changed several times.

    The Procedures and Elections Committee reported there were still districts without candidates and that reminders would be sent.

    The CAPE Awards committee reported the winners had been sent to Chancellor Wise for approval and that the awards are scheduled for 4PM, Thursday, April 2 in the Alice Campbell Alumni Center.  The CAP meeting will precede the awards and will also be held in the alumni center.

    Deb Stone, reporting for Elyne, briefed CAP on the APDF to date.  The fund remains financially healthy.  She also reported that university officials were meeting with legislators to discuss legislation that would dramatically change the structure and operation of the SUCSS Merit Board.

    Other legislative challenges include retaining the 50% tuition break for children of U long term U of I employees.

    CAP members voted to accept a pending grievance and a committee was chosen to proceed.

     

  • February 2015 Minutes

    CAP Meeting Minutes

    February 5, 2015

    Attendees:  Kathleen Booth (2), Konstantinos N Yfantis (2), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Betsy J. Basch (5), Urias Betoel Escobar (7), Veronica M. Kann (7), Timothy Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:15 pm

     

    II             Guest Speaker 

     

    President Easter thanked CAP for keeping our challenges with SUCCS in the foreground, and noted that our Board of Trustees members serving on the Merit Board are also aware of the issue.  He believes his successor is up for the job, and feels good about the transition.  In the context of tuition freezes, UI yield rate continues to decline due to high cost to families. The impact of change in governor has yet to be seen.  He encouraged CAP to press administration regarding AP career opportunities.    

     

    III            Chair’s Remarks                Melissa reported on recent UPPAC and SEC meetings.

     

    IV            Minutes               January minutes approved.

    V             Senate and Committee Reports               

    Kostas reported as AP senator.  Elizabeth reported on Faculty Staff assistance program committee.  Mike reported on communications committee asking for feedback regarding website changes.  CAPE awards progress reported by Tim for upcoming awards at Alice Campbell Alumni Center April 2, 2015.

    VI            Academic Human Resources (AHR) Report

    Elyne reported on APDF.  Increase to $750 has not been finalized.  Kathleen will be part of an ad hoc committee regarding APDF policy.  Hiring policy is changing regarding background checks.  Checks are expected to be done within 48 hours.  SUCCS website notes rule changes are being proposed for “rule of three” and non-resident hiring.  Contrary to the request of President and Chancellor, the supplemental audit is underway with SUCCS requesting review of new AP and Academic Hourly hires.  There may be as many as 750 positions which is about double the number of positions requested in a normal-cycle audit.  More SUCCS titles are being refined to capture more positions including changes to study-abroad and purchasing.

    VII          Other Business

     

    Campus parking issues were discussed.  Elyne will look into having a Lync connection for next meeting. 

     

    VII          Adjournment    3:50 pm

  • January 2015 Minutes

    CAP Meeting Minutes

    January 8, 2015

    Attendees:  Kathleen Booth (2), Shawna Naidu (3), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Teresa Steckler (6), Urias Betoel Escobar (7), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Elyne Cole (Ex Officio)

    I               Call to Order       1:20 pm

    II             Public Comments             None

    III            Chair’s Remarks

    Melissa reminded us about upcoming CAP Representative and Senate AP Representative Elections.  AP Senate position is a 2 year commitment and vacancies are hard to fill off cycle.

    IV            Minutes               December minutes approved with spelling correction.

    V             Committee Reports       

    Mike reported on Communications Committee.  CAPE Awards committee is on track.  Elizabeth reminded us to support CAPE awards ceremony on April 2 so Elyne will look into reserving a room at the same venue (Alumni Center) for CAP meeting.

    VI            Academic Human Resources (AHR) Report

    APDF requests approved for $27894.05.  Rick and Melissa will forward onto Elyne formal language regarding increasing awards from $500 to $750.  University-wide criminal background check policy is coming.  There may be budget cuts.  SURS money purchase formula may be adjusted downward again in July 2015 which may spur retirements.  UIC sent out a mass mailing regarding the job analysis process which pertains to position conversions, and posted results on a website.  AHR is updating Relocation policy.

    VII          Adjournment   

  • December 2014 Minutes

    CAP Meeting Minutes

    December 4, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Konstantinos N Yfantis (2), Kathleen Booth (2), Shawna Naidu (3), Rick Atterberry (5), Betsy J. Basch (5), Teresa Steckler (6), Urias Betoel Escobar (7), Timothy Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Kingsley Allan (11), Susan Key (11), Elyne Cole (Ex Officio)

     

      I               Call to Order       1:25 pm

     

    II             Public Comments             None

     

    III            Guest Presentation        Heidi Johnson, Director Diversity, Equity and Access

     

    Heidi explained the three different hiring methods from the 2 year old search manual.  The manual allows for an internal search specifying relocation participants.  Elizabeth noted Provost Relocation Plan communication needs to be updated, and AHR needs to build a list of people in the program.

     

    IV            Chair’s Remarks

     

    Kostas, Rick, and Mike spoke at recent SUCCS meeting.  Photos were taken of empty reserved seats and meeting signup sheet which are both apparent violations of the Open Meetings Act.  More universities approved statement of concern regarding SUCCS.  Melissa also recounted SEC meeting actions, and announced Julie Mumbower is resigning from CAP district 6 (UofI Extension).  Kathleen will experiment with using Lync meeting to accommodate UI Extension at next meeting.  AP Senate elections coming up.

    V             Minutes               November minutes approved with spelling correction.

    VI            Committee Reports       

    Kostas reported the recommendation is going forward to add 3 more AP senators for CAP districts 10, 7, and 4.  He recounted his experience on the UI President Search committee.  The process lasted 8 months and included review of approximately 200 prospective candidates, 6 interviews by the search committee with 3 candidates interviewed by the board.  Mike reported on Communications Committee regarding newsletter, SUCCS, and website.  Tim reported CAPE Awards committee has scored nominees to next make a short list of 12 at which point they will ask for more stuff from nominees.

    VII          Academic Human Resources (AHR) Report

     

    APDF requests approved for $22,494.05.  To advertise APDF Tim will present to Business Managers in February.  Rick will forward onto Elyne simple language regarding increasing awards from $500 to $750, and a requirement for as little as $500 department match. 

     

    There was a meeting between UI President, all 3 chancellors, SUCCS, and HR staff to express that things weren’t working well and the program should be prevented from negatively effecting universities.  SUCCS Director stated he is doing a classification plan, but it is being misunderstood, and he was disappointed with the disapproval resolutions that were being passed without him being consulted.  Chicago talked about issues of wanting to use extra help at hospital and extensions were not being granted without union approval.  UI discussed non-necessity of supplemental audit because the data period is already covered.  There is now a subcommittee of the Merit Board with Hasara as chair to look into the dysfunction. 

     

     

    VIII         Other Business                 Sue conducted grievance training.

     

    IX            Adjournment    3:30

     

  • November 2014 Minutes

  • October 2014 Minutes

    CAP Meeting Minutes

    October 2, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kostas Yfantis (2), Kathleen Booth (2), Shawna Naidu (3), Todd Spinner (3), Maeve Reilly (4), Rick Atterberry (5), Betsy Bausch (5), Julie Mumbower (6), Betoel Escobar (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate) 

    I               Call to Order       1:20 pm

    II             Public Comments             None

    III            Chair’s Remarks

    September was busy including Sept 11 Board of Trustees meeting.  Melissa attended Council of University Senates as representative of Senate Exec Committee.  She presented about the issues APs are having at UIUC and statewide.  After a 1.5 hour discussion a draft resolution passed stating grave concern with SUCCS and the Director regarding reclassification and adversarial audit activity without widespread campus representation in the process, and that the actions seems arbitrary.  It was Gratifying to get faculty support from across state.  She is looking for more universities to adopt such a stance.  Melissa invited attendees to contact CAP Communications Committee to share audit experiences.

    IV            Minutes               September minutes approved.

    V             Committee Reports       

    Kostas reported on his committee.  Elizabeth reported on Communications Committee.  Elections committee announced District 8 vacancy to be filled by Mindy Spencer.  CAPE awards has met and is progressing.

    VI            Academic Human Resources (AHR) Report

    APDF had 28 requests approved for $17,311.05 and 6 requests are pending.  The audit had 2 major findings and 2 non material findings. Major findings related to inappropriate exemptions, and AP hourlies inappropriately assigned.  AHR had to relook at 289 positions to decide if we still believe in our classifications, and we feel confident in all of them.  Now is the time to speak with the departments about those positions.

    VII          Guest   

     Chancellor Wise thanked APs for the essential work we do.  She complimented Elyne for being a strong advocate for us retaining exemption authority and protecting APs from inappropriate reclassification.  All 3 Chancellors and the President are working on this.  We may never be able to let up because there will always be pressure.  Regarding the Salita issue, she is working hard to bring back unity.  Steps to create a college of medicine were reviewed and there is support.  She answered questions on monetizing technology and advancement of APs.  Regarding giving, Endowed Chairs, Professorships, or Scholarships are her favorite types.  The hope is to serve the middle class like we currently do the lower-middle class.  Visioning Future Excellence strategic plan is on the website and progress report continues to come out.

     VIII        Other Business

     IX           Adjournment

  • September 2014 Minutes

    CAP Meeting Minutes

    September 4, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kostas Yfantis (2), Kathleen Booth (2), Shawna Naidu (3), Maeve Reilly (4), Rick Atterberry (5), Betsy Bausch (5), Betoel Escobar (7), Veronica Kann (7), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate) 

     
    I               Call to Order       1:15 pm

     

    II             Chair’s Remarks

    The recent SEC meeting included contentious discussion regarding Salaita.  Employee Relocation Program tracking recommended to Provost Office as well as better advertising.  Elyne will take that back to Provost.  CAP discussed Salaita controversy.

    III            Public Comments             None

     

    IV            Minutes               August minutes approved.

    V             Committee Reports       

    There is a vacancy on Senate Budget committee.  Mike of Communications Committee reported website is progressing, and led a discussion regarding newsletter frequency.  CAPE awards committee is being assembled.  Some districts still need to recommend 3 people.

     

    VI            Academic Human Resources (AHR) Report

    APDF has awarded $10,865.55 to 22 applicants. 

     

    Many attended Merit Board retreat at iHotel.  SUCCS staff occupied 8 of the 13 public chairs so 3 or 4 other attendees left before additional chairs were requested by a Merit Board member.  When questioned about noncompliance with Open Meeting laws, a SUCCS lawyer cited budget limitations.  Merit Board member attendance it up at meetings.  There was no discussion regarding discord between SUCCS and HR directors.  SUCCS director instructed that board members not speak to campus HR despite apparent conflict with statute.  UIUC had a greater than 90% fail rate of classifications in the recent audit, and is currently the only school with a bad audit.  Speculation is the Director will attempt to remove UIUC exemption authority.  Other schools need to become more vocal in objection otherwise UIUC stands out.

    VII          Other Business

     

    All Employee Expo is Tuesday Oct 21, 2014.  Representatives asked if there is a photographer available for it.  Betsy will set up a Doodle poll.  CAP will explore getting a bigger venue for Chancellor’s visit and solicit questions for her. 

     

    VIII         Adjournment    3:45 pm

  • August 2014 Minutes

    CAP Meeting Minutes

    August 7, 2014

    Attendees          Steve Schweitzer (1), Kostas Yfantis (2), Kathleen Booth (2), Todd Spinner (3), Rick Atterberry (5), Betsy Bausch (5), Julie Mumbower (6), Betoel Escobar (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Ravi Ramrattan (10), Elizabeth Rockman (10), Kingsley Allan (11), Sue Key (11), Elyne Cole (ex officio alternate) 

     

    I               Call to Order       1:15 pm

    II             Chair’s Remarks

    Audits was a topic at July UPPAC meeting, and some faculty at UIC were audited.  Inside Illinois spoke with Melissa about the Provost meeting with CAP, but apparently no article will run.   Melissa proposed to SEC that audits be a topic for the meeting of university senates from other schools across state.  President Easter may present on the topic to other university presidents.

    III            Public Comments             None

    IV            Minutes               July minutes approved.

    V             Committee Reports       

    Communications Committee Chair Mike showed sample designs for the CAP website.  The committee has met to distribute labor. 

    Procedures and Elections Committee is still soliciting self-nominations for senate committees.  District 4 vacancy to be filled by Maeve Riley.

    Tim asked CAP representatives to recommend members for the CAPE awards committee before next CAP meeting.

    VI            Academic Human Resources (AHR) Report

    APDF has 24 requests, and awarded 20 for $9,865.55.  AHR is asking units for descriptions for academic hourly positions due to SUCCS audit.  Audit asserts 289 positions were misclassified.  Merit board is going to have a retreat Aug 8, 2014 regarding exemption process, and attendance by CAP is encouraged. 

    VII          Other Business

    Change in university statutes regarding academic freedom and APs reviewed.

    VIII         Adjournment    3:15 pm

  • July 2014 Minutes

    CAP Meeting Minutes

    July 9, 2014

    Attendees          Richard Gegg (1), Kathleen Booth (2), Todd Spinner (3), Betsy Bausch (5), Julie Mumbower (6), Teresa Steckler (6), Betoel Escobar (7), Veronica Kann (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Sue Key (11), Elyne Cole (ex officio alternate) 

    I               Call to Order

    II             Guest Speaker                 

     

    Provost spoke on topics including strategic plan, hiring, civil service audits, AP promotions or job tracks, and scholarship campaign.

     

    III            Public Comments             None

     

    IV            Chair’s Remarks

                                   

    Melissa attended Senate Exec meeting and they are supportive of AP issues.  She also reached out to Board of Trustees secretary and she was receptive.

    V             Minutes               June minutes approved.

    VI            Committee Reports       

    Communications Committee Chair Mike reported reaching out to various constituencies about SUCS including all APs.  The action plan is continue to communicate with APs, collect stories of interview experiences and wildly improper recommended positions, and list out-of-date position descriptions.  APs are encouraged to speak up at meetings.  Melissa and Mike are leading a committee on audits.  Website revision discussed. 

     

    Tim reported on CAPE.  Betsy and Veronica are joining the Procedures and Elections Committee.  There is a District 4 vacancy.

     

    VII          Academic Human Resources (AHR) Report

    APDF in FY14 closed with 168 requests, and awarded 156 for $75,365.  This year $8,365 has been awarded.  Elyne also spoke about the audit including notification being sent to affected individuals. 

     

    VIII         Adjournment    3:45 pm

     

     

  • June 2014 Minutes

    CAP Meeting Minutes

    June 4, 2014

    Attendees          Steve Schweitzer (1), Kostas Yfantis (2), Shawna Naldu (3), Todd Spinner (3), Betsy Bausch (5), Teresa Steckler (6), Julie Mumbower (6), Betoel Escobar (7), Veronica Kann (7), Melissa Madsen (9), Elizabeth Rockman (10), Ravi Ramrattan (10), Sue Key (11), Deb Stone (ex officio alternate) 


    I               Call to Order        

    II             Public Comments             None

    III            Chair’s Remarks

                                   

    Melissa presented during the public comment period at the Board of Trustees meeting on May 14.  Melissa explained the exemption authority, the role of the State Universities Civil Service System (SUCSS)

    IV            Minutes               May minutes approved.

    V             Committee Reports       

    CAP officer elections (Nominating Committee) - the following “slate” was approved unanimously:  CAP Chair - Melissa Madsen,  CAP Vice-Chair - Todd Spinner, CAP Secretary - Kingsley Allan, CAP Executive Committee Additional Member - Kostas Yfantis, CAP Grievance Officer - Sue Key, CAP Assistant Grievance Officer - Ronnie Kann, UPPAC Alternative Member - Kostas Yfantis, CAPE Awards Vice-Chair - Mike Bohlmann, Communications Committee Chair - Mike Bohlman.  The communication committee includes Ravi Ramrattan, Teresa Steckler, Kathleen Booth and Elizabeth Rockman.

    Communications Committee advised CAP members to send a biosketch about themselves for inclusion to the CAP website.

    Report was made from Academic Professional Senators.  Senate, Campus and University Committee Reports were also given.

    Procedures and Elections Committee:  CAP members voted unanimously to select Rick Winkel to fill the seat for a 3-year term of resigning District 8 representative Benjamin Chandlers pending a check from AHR to ensure Rick Winkel is eligible to be a CAP member.

    VI            Academic Human Resources (AHR) Report

    APDF –153 requests were approved for $74K in FY14.  $4K awarded of $6K requested for FY15. 

     

    Pension reform was discussed.

     

    SUCSS 2013 Audit Final report received by AHR.  It should get published on SUCSS webpage.  One of the material findings is that the exception authority has been applied to positions that have civil service classifications; another finding is about academic hourly positions.  SUCSS plans to conduct a supplemental audit for the period of July 1 to December 31 2014.  The plan is for SUCSS to request data for the 2015 audit in February 2015.  A CAP member asked whether the audit findings are binding.  They seem to be listed as recommendations.

     

    VII          Other Business

     

    CAP will pursue a special meeting with the Chancellor in Fall 2014

     

    VIII         Adjournment    3:20 pm

     





  • May 2014 Minutes

  • April 2014 Minutes

  • March 2014 Minutes

    CAP Meeting Minutes

    March 6, 2014

    Attendees:  Richard Gegg (1), Kathleen Booth (2), Konstantinos N Yfantis (2), Todd Spinner (3), Jim Witte (3), Gary Letterly (6), Betoel Escobar (7), Veronica Kann (7), Benjamin Chandler (8), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate) 


    I               Call to Order         1:20 pm

    II             Public Comments             None

    III            Chair’s Remarks

                                   

    Roy Campbell’s remarks were well presented at the recent SUCCS meeting.  He mentioned the ongoing concern of SUCCS trying to get back exemption authority through the audit process, retaliatory activities against APs speaking at SUCCS meetings, and the lack of faculty representation on the stakeholder committee.  Kathleen volunteered to attend the next meeting.  UPPAC recently met.  Melissa will send out reports of APs on Senate committees.

     

    IV            Minutes               February minutes approved.

    V             Committee Reports       

    Jim reported for Communications Committee that newsletter went out.  Jim and Todd together are preparing communications for upcoming AP Senate, and later CAP elections.  Elizabeth and Tim reported on CAPE awards committee.

     

    VI            Academic Human Resources (AHR) Report

    APDF –93 requests approved for $44,761.  Funds were awarded for use with FAST3 course.  CAP sub-committee should meet before next CAP meeting to suggest any rule changes for the fund.  CAP should also approach UA administrators to provide funds for APs in UA.

     

    Changes in retirement benefits is creating a financial incentive to retire before changes take effect. Appointment slots with SURS are going fast, and it is anticipated not all retirees will be able to get an individual appointment in time.  Four-hundred staff attended recent retirement seminar.  AHR is still preparing comments on the Draft SUCCS audit.  Past audit reports show SUCCS mostly ignores the feedback.

     

    VII          Other Business

     

    July 2014 CAP meeting will be moved to Wednesday July 9, 2014.  Veronica made an APDF presentation to the Academic Caucus, and Kingsley will present to the Business Managers on April 11, 2014.  The Provost will be attending CAP next month so CAP members will be solicited for questions.

     

    VIII         Grievances         None

     

    IX            Adjournment    About 3:30 pm

     

  • February 2014 Minutes

    CAP Meeting Minutes

    February 6, 2014

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Konstantinos N Yfantis (2), Todd Spinner (3), Jim Witte (3), Joe Bohn (5), Rick Atterberry (5), Gary Letterly (6), Betoel Escobar (7), Veronica Kann (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate) 

    I               Call to Order         About 1:15 pm

    II             Public Comments             None

    III            Chair’s Remarks

                                   

    Bob Easter met with Senate Executive Committee.  He covered various topics including the role of the president and the audit, and he had met with Tom Morelock.  Roy Campbell will speak to merit board next week.  A concern is that without an audit delivered and reviewable, his comments may be dismissed.  Any CAP audit response should be fact based.  Melissa was targeted for personal retaliation after speaking at SUCCS meeting.  ISU is converting positions without much fight. 

    IV            Minutes               January minutes approved.

    V             Academic Human Resources (AHR) Report

    APDF –59 requests approved for $27,815.  $38,221 requested.  Recent advertising by FAST3 that APDF could be used for their courses was discussed.  Retirement Seminar on March 1, 2014 will be helpful to those considering retirement within 5 years particularly because benefits are being reduced.  Legislation has been modified for retirees returning to work.  It keeps salary limits, but removes cap on weeks worked.

    VI            Committee Reports       

    Jim reported for Communications Committee that newsletter went out.  Todd reported for Procedures and Elections committee that AP Senator electorate is about the same as last time. Benjamin Chandler was elected as district 8 CAP representative.  Elizabeth reported for CAPE awards committee that 12 finalists were selected and field would be narrowed to 6.  Finalists will be invited to reception.

    VII          Other Business

    Kostas spoke regarding the 7th Senate Review Commission document.  It was reviewed by CAP and supported.  CAP reps plan to observe at the next SUCCS meeting.  July 2014 CAP meeting will be moved to second week.  Kostas will provide APDF materials to Veronica and Kingsley so they can respectively make presentations at February 19 and March 11 meetings.

    VIII         Grievances         None

    IX            Adjournment    3:40 pm











  • January 2014 Minutes

    CAP Meeting Minutes

    January 9, 2014

    Attendees:  Richard Gegg (1), Kathleen Booth (2), Todd Spinner (3), Jim Witte (3), Joe Bohn (5), Julie Mumbower (6), Betoel Escobar (7), Veronica Kann (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Kingsley Allan (11), Sue Key (11), Elyne Cole (ex officio alternate)

    I               Call to Order         About 1:15 pm

    II             Public Comments             None

    III            Chair’s Remarks                               

    Melissa gave an update regarding the issues of reclassification and exemption authority.

     

    IV            Minutes               December minutes approved.

    V             Academic Human Resources (AHR) Report

    APDF had 54 requests approved for $26,315.91.  8 requests rejected.  Campus pursuing options to supplement pensions, and is looking into offering insurance to those newly entitled under affordable care act by 2015.  Draft audit report has arrived and it is as bad as expected for reasons discussed at many CAP meetings.  Snow day policy was also discussed.

     

    VI            Committee Reports       

    No reports from AP Senators, or AP Representatives on Senate Committees.

    Jim reported briefly on Communications Committee, Todd reported and passed around spreadsheet of terms for Procedures and Elections committee, and Tim reported on progress with CAPE awards.

     

    VII          Presentation      Sue and Karen McLaughlin presented training regarding CAP’s role with grievances.

     

    VIII         Grievances         None

     

    IX            Adjournment    About 4:00 pm

  • December 2013 Minutes

    CAP Meeting Minutes

    December 5, 2013

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kathleen Booth (2), Kostas Yfantis (2), Todd Spinner (3), Jim Witte (3), Tonja Henze (4), Joe Bohn (5), Rick Atterberry (5), Gary Letterly (6), Betoel Escobar (7), Veronica Kann (7), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Elyne Cole (ex officio alternate)

    I               Call to Order         1:11 pm

    II             Guest Speaker

     

    Pres. Easter addressed CAP on topics including pension supplemental, increasing revenue from more students, cost cutting, exemption authority, support of APs, procurement, 5-year business model, on-campus experience (in & out of class), efforts to reduce bureaucracy.  He reminded CAP that everyone is someone's constituent so exercise your rights and speak up to state representatives.  He responded to questions from CAP and public attendees.

     

    III            Chair’s Remarks                               

    Melissa gave an update regarding the issues of reclassification and exemption authority.

     

    IV            Minutes               November minutes approved.

    V             Academic Human Resources (AHR) Report

    APDF –47 requests approved for $23010.91.  8 requests rejected for reasons of late applications, or requester was previously awarded less than 2 years prior.  Kostas and/or Kingsley will seek to give APDF presentation to business managers in January or February.  Talk surrounding pension changes may mislead people to retire to preserve benefits.

     

    VI            Committee Reports       

    Communications Committee - Jim will enable emailing to district members for representatives upon request.

     

    Procedures an Elections Committee - Todd getting together timeline for election process.  CAP seats up for 7 districts.

     

    CAPE awards committee received 57 applicants which is a lot higher and attributed to improvements in electronic submission.

     

    Tonja will assist Kostas on subcommittee for 7th Senate review.

     

    VII          Grievances         None

     

    VIII         Adjournment    3:30 pm

  • November 2013 Minutes

    CAP Meeting Minutes

    November 7, 2013

    *Attendees:  Richard Gegg (1),  Steve Schweitzer (1), Kathleen Booth (2), Jim Witte (3), Rick Atterberry (5), Veronica Kann (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Sue Key (11),  Deb Stone (for Elyne)

    I               Call to Order   1:15pm

    II             Public Comment    One person from the public was looking for Veronica, who arrived.

    III            Chair’s Remarks   Chancellor’s visit has been moved to June. 

    IV            Minutes.   October minutes approved

    V             Announcements.  Melissa sent along committee reports emailed to her, as well as the IBHE position letter sent to the Merit Board.

    VI            Academic Human Resources (AHR) Report

                    APDF46 applications approved, 8 declined, 4 pending.  $28816 requested, $22500 awarded.

                    No audit report received yet.

    Moving towards smoke free campus on Jan 1st.   Map to show on and off campus relevant to this coming soon.

    Sometime in next few weeks letter is being sent to home addresses from CMS to verify dependent status (if on CMS and have dependents).  Retirees have already been through this.  If documents not submitted by deadline dependents will be dropped.  Email will be coming to list the requirements very soon.

     

    VII           Communications Committee

                    Statistics on CAPE award emails shared by email.

                    Jim will write form & send out email to gather questions for President Easter. Elizabeth volunteered to help collate the responses

     

    VIII         Procedures and Elections Committee

                    Has an opening since Michelle resigned.   Richard Gegg (district 1) volunteered to replace her.

     

    IX            Ad Hoc Committees

    •   APDF revisions (Rick Atterberry)

    A spectrum of options in the areas of maximum grant, frequency of grant, required unit match were presented and discussed, as well as the focus/purpose of the fund. 

     A request made to AHR for data on past usage (which departments, how many, how much was the total cost), as well as suggestion to go talk to business offices (or whoever approves training spending) and colleagues and see how and why/why not used.  No decisions made at this time.

    X             CAPE Awards Committee (Elizabeth Rockman)

                     Received 59 nominations, and meetings scheduled to begin review process.

     

    XI            All Employee Expo (follow-up by Sue Key)

                    175 employees had 700 pictures taken in 4 hours.  Pictures have started being emailed, with a blurb about CAP and Prairie Research Institute.  Thanks to the institute for donating his time.  Close to 800 attendees, split between AP and Civil Service unknown yet.

                    Formal thank you to the photographer and executive director of Prairie Research requested.

     

    XII          CAP subcommittee for Seventh Senate Review.  Elizabeth Rockman, Veronica Kahn, Tim Flanagin volunteered.  Others welcome to mail Kostas directly to volunteer.

     

    XIII         Unfinished business: None

     

    XIV         New Business: None

     

    XV          Grievances: None

     

    XVI         Adjournment.

  • October 2013 Minutes

    CAP Meeting Minutes

    October 3, 2013

    Attendees:  Richard Gegg (1), Steve Schweitzer (1), Kathleen Booth (2), Kostas Yfantis (2), Todd Spinner (3), Jim Witte (3), Tonja Henze (4), Joe Bohn (5), Betoel Escobar (7), Veronica Kann (7), Tim Flanagin (8), Mike Bohlmann (9), Melissa Madsen (9), Elizabeth Rockman (10), Kingsley Allan (11), Sue Key (11), Elyne Cole (ex officio alternate),  Terri Cummings (AP Senator).

    I               Call to Order         1:15 pm

    II             Public Comment               None

    III            Chair’s Remarks                               

    Melissa spoke to the SEC about the audit issue.  The SEC chair intends to present to the merit board.  Melissa was invited to speak to an IBHE committee, and they may take a position in the future.  The Provost will address the April CAP meeting. 

     

    IV            Minutes               September minutes approved.

    V             Academic Human Resources (AHR) Report

    APDF – 27 of 37 requests approved for $13064.90 of $18010.91 requested.  None have been rejected.  Elyne reported hearing from other schools about Melissa’s presentation to IBHE.  No audit report received yet.  Ethics training has begun.  Affordable Care Act mailing went out.  Health Alliance was dropped as a provider for retirees.

     

    VI            Committee Reports       

    Melissa sent along committee reports emailed to her. 

     

    Communications Committee - Jim sent out the newsletter and statistics showed a quarter of the people opened it.  Jim will include in the newsletter and announcement of WebStore training for new employees training.  Jim requested a bio and picture of CAP representatives for website.  Jim will set up lists of APs by district, and will prepare them on request by representatives.

     

    Procedures an Elections committee is getting ready for spring elections. 

     

    CAPE awards committee has been selected.  Past applicants are encouraged to reapply.  November 1 is the deadline.

     

    Elyne will seek funding for webcast of April CAP meeting with President Easter.

     

    VII          New & Unfinished Business

     

    Future agenda to include clarification of where policies come from.

    Signup is underway for volunteers to staff the table from 10am-2pm at All Employee Expo.  Sue will arrange for photographer to take head shots at Expo.

     

    VIII         Grievances         None

     

    IX            Adjournment