blog posts Directory: Policy May 11, 2022 10:15 amPolicyPublic Affairs at Illinois provides directory information for faculty, staff, students, departments, and services at the Urbana-Champaign campus. Our goals are to make important contact information easily accessible, to protect privacy when necessary, and to give each member of the campus community as much control over his or her own data as possible. Faculty and Staff Faculty and staff can add, modify, and remove some of the information in their Directory profiles using Webtools. To see what information is displayed in the Directory and where to edit it, visit About the Directory. An employee's profile can be edited by the employee personally or by the Chief Communications Officer (CCO) for his or her unit. Employees also have the ability to grant Editor privileges to another staff member (e.g., a department might decide to have a secretary enter information for all faculty members). Rules that affect what information a person can add to a Directory profile are found in the Webtools Terms of Service and in existing campus guidelines, such as: University Code of Conduct Appropriate Use of Computers and Network Systems Sponsorships and Advertising in Campus Publications Other rules governing rules, information security, protection of confidential student information, copyright, etc. Three types of images are supported in the Directory. Profile image - displayed on the profile page and in search results. The image must be a portrait of the faculty or staff. Mini image - used for Outlook and Skype. URL must be copied into Skype. Large image - the image must but be a high quality, full screen portrait of the faculty or staff. Students Publicly available student information is restricted. However, faculty and staff who log in to the Directory can view basic student data from the Campus LDAP Database. Emeritus Faculty and Retirees Emeritus faculty without a zero-percent faculty appointment must contact their college's Human Resources department to be included in the Directory. Retirees are not included in the Directory. Departments, Services, and Organizations Campus units can use Webtools to enhance their Directory profiles. CCOs will be given permissions to change the profile for any department within their purview. Many CCOs grant proxy permissions to selected individuals within their departments. Employees can create Directory profiles for university services, groups, and organizations. These entities must serve an official university-related purpose. Directory information about services and organizations is managed entirely through Webtools. Public Affairs collects social media entries from department profiles to create a campus index of social media accounts. It is imperative, then, that the name entered for every media item indicates which unit is represented: "Facebook - Chemistry at Illinois" instead of just "Facebook," for example. Please follow Illinois brand guidelines and identity standards.