Classification: Full time
Department: Planning
Work Location: District Headquarters (Mahomet, IL)
FSLA: Exempt
IMRF: Eligible
Hours: Work hours are based on operational needs, but typically will be during regular business hours (Monday-Friday from 8:00am-4:30pm) unless otherwise scheduled. Some evenings, weekends, and holidays may be required.
Salary: Compensation commensurate with experience, with minimum starting salary of $44,800.
POSITION SUMMARY
The Planning and Projects Coordinator assists the Deputy Director for Planning and Operations by working closely with all Administration, Planning, Construction, Operations, Natural Resources, and Museum and Education staff on planning, natural resources, budget, open space and facility development projects.
SUPERVISORY RELATIONSHIPS
This position reports to the Deputy Director for Planning and Development and supervises consultants, contractual workers, seasonal employees, volunteers, and interns.
JOB RESPONSIBILITIES
Essential Functions
• Ensures the implementation of assigned projects, including, but not limited to: acquiring quotes, developing and soliciting proposals and bids, coordination with contracted professionals, managing project budget, acquiring permits, and organizing project records.
• Coordinates planning and inventories across District departments.
• Assists in the design of projects and reports including master plans, site plans, landscaping and natural resources plans.
• Serve as ADA Office for the District, ensuring that the District is complying with the Americans with Disabilities Act and implementing the ADA Transition Plan.
• Implements sustainability efforts across the District, including identification and communication of opportunities and tracking performance data.
• Assists the Grants Coordinator in identifying and applying for grants to fund District-wide projects.
• Develops and maintains complete and accurate project/departmental reports, records, maps, drawings, specifications, and files.
• Prepares and/or assists in the preparation of bids to contractors/businesses for capital improvements, services, or equipment.
• Assists with the development and recommendation of all District planning and design standards.
• Develops and maintains the District’s GIS database and makes updates to keep data current and accessible.
• Prepares written and graphic forms of communication.
Secondary Functions
• Maintains membership in professional organizations and participates in conferences, workshops, and classes.
• Develops and maintains records of all District facilities and equipment.
• Operates within the guidelines of the CCFPD’s safety program to minimize the hazards that adversely affect the safety of personnel, the security of property, and the well-being of patrons exposed to CCFPD operations and personnel.
• Supports District strategic planning and contributes to establishing organizational goals and objectives.
• Performs other duties as assigned.
Minimum Education and Experience
• Bachelor's degree in Landscape Architecture, Architecture, Horticulture, Forestry, Leisure Studies, Urban Planning, Natural Resources, Civil Engineering and/or other related field from an accredited university.
• Background and experience with computer applications including but not limited to Microsoft Office Suite, Illustrator, AutoCAD, Photoshop, GIS and/or related computer programs.
• Experience in management of consultants, contractors, seasonal/intermittent employees, interns, and/or volunteers is preferred.
• Professional Certification through American Planning Association, American Society of Landscape Architects, or equivalent is desirable.
• Minimum of two years of professional experience working in planning or project management is strongly preferred.
• Experience working in the conservation or recreation field is preferred.
• Prior experience supervising staff is preferred.
Knowledge, Skills, and Abilities
• Knowledge of applicable federal, state, and local laws and regulations as well as principles and practices of project management.
• Ability to establish and maintain effective working relationships throughout the District and with external constituents.
• Excellent oral and written communication skills and the ability to successfully interact with persons of all backgrounds and abilities.
• Ability to work independently; to exercise initiative and independent judgment in performance of duties; and to identify and solve problems as they arise.
• Must be highly organized and possess excellent attention to detail.
• Ability to simultaneously handle multiple priorities to meet deadlines, delegating work when appropriate.
• Ability to respond to emergency situations with good safety awareness and judgment; capable of maintaining self-control and composure in challenging or difficult situations.
• Ability to maintain confidentiality in the performance of duties.
• A valid driver's license and clean driving record is required.
• AED/CPR/First Aid certification, or ability to obtain certification within 6 months, is preferred.
• Must be certified through NRPA as a Certified Playground Safety Inspector (CPSI) or have the ability to obtain certification within 6 months.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
Work is primarily performed indoors in a standard office setting with occasional interruptions. This position is required to regularly use a computer, telephone, and other standard office equipment. The employee must be able to speak and hear to regularly communicate with various internal and external constituents. The visual acuity to prepare and analyze detailed reports as well as enter/review information to ensure accuracy is required.
While performing the duties of this position, the employee must be able to remain in a stationary position for prolonged periods of time. However, the employee may need to occasionally move to access file cabinets, office machines, etc. The employee may regularly handle, grasp, or feel objects; reach, push, or pull to reposition items; and may occasionally lift and transport up to 10 pounds.
Work is secondarily performed outdoors under various weather conditions, including heat, cold, rain, snow, or ice. Duties will be performed in close proximity to the general public and the employee may have frequent interactions with patrons. While performing the duties of this position, the employee may be exposed to hazardous flora and fauna (e.g. poison ivy, wild parsnip, biting/stinging insects, ticks) and chemicals (e.g. cleaning supplies, herbicides/pesticides, and gasoline/oil). The employee may also be exposed to machinery with moving mechanical parts and high noise levels.
The work environment characteristics and physical demands described above are representative of those an employee must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made, in accordance with the Americans with Disabilities Act, to enable individuals with disabilities to perform the essential functions.
To apply, go to https://recruiting.paylocity.com/Recruiting/Jobs/Details/244869.
