The Office of Business and Financial Services has updated the policies and procedures related to direct payment of vendors through TEM. The updates include replacing the "Direct Pay Exception List" with the new "Travel and Expense Management (TEM) Allowable Payments List." The previous policy "8.6.1 Request Payment for Goods under $500" was replaced with "8.6.1 Request Direct Payment for Approved Goods and Services." The changes became effective on January 1, 2019.
The new policy, 8.6.1 Request Direct Payment for Approved Goods and Services has been published in the Business and Financial Policies and Procedures Manual. The updated “Travel and Expense Management (TEM) Allowable Payments List” is also available.
Changes to the allowable payments list include:
Items Added
Contracts for Services less than $10,000 using approved template Employee Reimbursements – Miscellaneous Reimbursements up to $500 Financial support and sponsorship payments
Items Clarified – New Thresholds
Employee reimbursements for educational materials; increased to $10,000 Postage meter refills new limit of $50,000 Prizes and Awards; new limit of $50,000
Items Removed
Books if Bookplate applied by the Department Donor organ payments including transportation Professional & Artistic Services less than $5,000 Professional Memberships Publication charges/subvention payments Reprints of articles/page charges
These changes are also displayed in a comparison list which shows the differences between the previous “Direct Pay Exception List” and the current “Travel and Expense Management (TEM) Allowable Payments List.”
Contact For questions, please contact your university purchasing division.
UIUC Purchasing 212 Illini Plaza, MC-6021817 South Neil StreetChampaign, IL 61820Phone: (217) 333-3505Email: urbanapurchasing@uillinois.eduService Desk Request Form
UIC Purchasing 3rd Floor MAB, MC-560809 South Marshfield AvenueChicago, IL 60612Phone: (312) 996-7084Email: uicpurchasing@uillinois.edu
UIS Purchasing One University PlazaMS BSB106Springfield, IL 62703-5407Phone: (217) 206-6651Email: UISPurchasing@uillinois.edu
System Purchasing & Support Services (formerly Strategic Procurement) 202 Illini Plaza, MC-6031817 South Neil StreetChampaign, IL 61820Phone: (217) 333-9BUY (9289)Email: procurement@uillinois.edu
