The Office of the Vice President and Comptroller announces updates to the recently modified relocation assistance options offered to eligible newly hired or transferred employees that was first communicated on December 12, 2019.
The updated policies and procedures are effective immediately.
The ability to process direct payments to University of Illinois System-contracted moving vendors has been expanded to the "one-time moving payment to the employee" form of relocation assistance described in, 8.11.1 One-Time Moving Payment to the Employee .
This means that regardless of which form of relocation assistance a unit chooses to offer, either a "one-time moving payment to the employee" or "reimbursement for expenses incurred when relocating," they will also be able to process direct payments to University of Illinois System-contracted moving vendors.
Units that choose to offer relocation assistance in the form of a "one-time moving payment directly to the employee" and by processing direct payments to University of Illinois System-contracted moving vendors must ensure that the cumulative amount of relocation assistance does not exceed the amount documented in a signed offer letter.
Units must continue to ensure that the total dollar amount and form of relocation assistance is documented in a signed offer letter.
You may review the updated policies and procedures by viewing 8.11 Relocation Assistance, 8.11.1 One-Time Moving Payment to the Employee, and 8.11.2 Reimbursement for Relocation Expenses Incurred in Section 8 of the Business and Financial Policies and Procedures Manual .
Contact: For questions about:
• Offer letter requirements and other human resource topics, contact your university Human Resource Office.
• Processing a one-time moving payment to the employee in PARIS, contact University Payroll and Benefits (UPB).
• Processing a reimbursement in TEM for expenses incurred when relocating, contact University Payables (UPAY).
• Processing direct payments to U of I System-contracted moving vendor and Employee Household Goods Moving, contact your university Purchasing Division.
• The Business and Financial Policies and Procedures Manual contact the CFO Business and Finance Policy Office at (312) 585-9049 or obfspolicies@uillinois.edu.