Early Intervention Training Program at the University of Illinois

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• Interpreter/Translator System Overview Toolkit

  Sep 13, 2024 10:30 am

  This page is intended for interpreters and translators entering the Illinois Early Intervention system. Resources are from the required training, System Overview for Bilingual Interpreters/Translators in the IL Early Intervention System.  After the training, if you need additional support, please join us for our New to Early Intervention (EI) Forum.

  This page will be updated as needed with additional resources, so please check this regularly!

  Recommendations

  • Use a desktop or laptop computer to join the session! Please do not join with a phone or tablet.
  • Get a dual language dictionary (hard copy, not digital version) – the testing portion will not allow a digital dictionary
  • Visit our Interpreters/Translator page for additional resources 
  • Use https://go.illinois.edu/ITSOtoolkit  to find your toolkit easily

  Resources

  1. You must log in to sessions with a Zoom Account.  
     1. If you need an account, please set up a (free) Zoom account at https://zoom.us/signup 
  2. Instructions for viewing multiple apps at once (split view):
     1. Apple/Mac
     2. Windows/PC
  3. Objectives and Agenda (pdf)
  4. Getting to Know Each Other (pdf)
  5. Acronym and Terminology
     1. Acronyms & Key Terms in Early Intervention Worksheet (pdf, form)
        1. Editable Acronyms & Terminology in EI Worksheet - This file will download as a Word document. You will see a pop-up window asking you where to download the file. Remember this file location or folder, because the file will not open in the browser. The file opens up by finding your downloaded file in that file location, and opening it using Microsoft Word.
  6. A Guide for Families: The Illinois Early Intervention Program - July 2016 - IDHS 4279
     1. Una guía para familias El Programa de Intervención Temprana de Illinois Julio de 2016 - IDHS 4279 S 
     2. English printable version (pdf)
     3. Versión imprimible en Español (pdf)
  7. The Early Intervention Dictionary: A multidisciplinary guide to terminology (Book) - reference available from EI Clearinghouse
  8. EI Process in Illinois (pdf)
  9. Goal of Early Intervention (pdf)
  10. Mission and Key Principles (pdf) 
      1. Extend Your Learning - Seven Key Principles: Looks Like/Doesn't Look Like (pdf) is a document that elaborates on the 7 key principles identified by work group members, listing the concepts underlying the brief statements. Each principle also has descriptive statements illustrating what the principle should "look like" in practice. There are also descriptions of what it "doesn't look like" because too often those practices are still being used.
  11. Principles of Early Intervention
  12. Natural Environments
  13. Video: Introduction to Early Intervention 
  14. Activity - Supporting Principles in Practice (pdf, form)
  15. Rules and Regulations
      1. Part C of IDEA (pdf)
      2. HHS.gov page - Discrimination on the Basis of Race, Color, or National Original (including LEP)
         1. Title VI of Civil Rights Act of 1964 (pdf) and Title VI Implementing Regulations
         2. Executive Order 13166 – Improving Access to Services for Persons with Limited English Proficiency (LEP)
         3. Your Rights under Title VI of the Civil Rights Act (pdf)
      3. Limited English Proficiency (lep.gov) - A clearinghouse for information, tools, and technical assistance on LEP Proficiency and language services for federal agencies, recipients of federal funds, users of federal programs and federally assisted programs, and other stakeholders. 
  16. HIPAA resources
      1. HIPAA Privacy Rule FAQ: Disclosure of Protected Health Information to an Interpreter
  17. Video - Breaking Down the Language Barrier: Translating English Proficiency Policy into Practice (from US Dept. of Agriculture, HHS, & Justice)
  18. 89 IL Admin Code 500 (Rule 500)
  19. Provider Handbook
  20. Child & Family Connections (CFC) Procedure Manual
  21. Illinois Early Intervention System of Supports 
      1. Printable version of IL EI System of Supports (pdf)
  22. EI Partners:
      1. IDHS Bureau of Early Intervention
      2. Provider Connections
      3. Early Intervention Training Program (EITP)
      4. Central Billing Office (CBO or EICBO)
      5. Monitoring
      6. EI Clearinghouse
  23. Child and Family Connections (CFCs)
      1. CFC map 
      2. CFC Listing
      3. CFC Search by County (IDHS) - it will ask for zip code in some counties
  24. Service Coordination Model in Illinois (pdf)
  25. EI Services - Sweet 16 (pdf)
  26. Activity - Interpreter Is and Is Not (pdf, form)
  27. Role of the Interpreter (pdf)
  28. Day 1 Homework:
      1. Practice sight and/or written translation of this document: Early Intervention Services (pdf)
      2. Explore toolkit resources
      3. Obtain an English/target language dictionary to use during testing, as needed
  29. Illinois Early Learning Project (IELP)  "Tip Sheets"
  30. Family Rights Handbook: State of Illinois' Infant/Toddler & Family Rights under IDEA for the Early Intervention System
      1. Español: (Derechos De Infantes & Familias Bajo IDEA)
  31. Family Journey: EI Process in Illinois
      1. Extend Your Learning - Interpreter/Translator Roles from Referral to Transition (pdf)
  32. Referral resources:
      1. Child Find (public awareness) 
      2. Extend your Learning - Referral to Illinois Early Intervention (no credit version) - This interactive presentation provides an overview of the Illinois Early Intervention (IL EI) referral process and the 3 pathways for children and families to become eligible for IL EI services.  Additionally, this presentation explains the purpose and procedure for the 2 referral form used in Illinois - the Early Intervention Standardized Referral For and the Illinois Early Intervention Program Fax Back Referral Form. The importance of ensuring strong communication with referral sources and primary care providers throughout the referral process is a key factor throughout this presentation.
  33. Intake resources that might be useful
      1. Forms - these may need to be translated 
      2. Extend Your Learning - Explore the tools used by service coordinators:
         • • Ages and States Questionnaire: Social-Emotional (2nd version) (ASQ:SE-2) - Please check with your service coordinators for various documents related to age
           • RBI (Routines Based Interview) Report Form (pdf) - This form is designed to be used to report the findings from the McWilliam model of conducting the RBI.  Additional information on the RBI can be found at the Evidence-Based International Early Intervention Office (EIEIO) website.
  34. Briefing Session Tips for Interpreters (pdf)
  35. Evaluation Report Format(s):
      1. Evaluation-Assessment Report Format – R12-01-15 (Word document)
      2. Sample Evaluation-Assessment Report Format (pdf)
  36. Positioning Tips for Interpreters (pdf)
  37. Activity - Consecutive Interpreting Role Play (pdf)
  38. IFSP resources
      1. Sample IFSP Agenda (pdf)
      2. IFSP pages: The links below are to the English and Spanish versions of the updated IFSP pages not in Cornerstone, which are editable or "writable" in Microsoft Word.  Also, please note that Section 7. Implementation and Distribution Authorizationlanguage has been updated to accommodate the ability of the team to consult with other IFSP team members more efficiently and without separate, specific consents per provider.  Additionally, the Spanish version has been completed (all pages translated, including the ones in Cornerstone) and for your convenience, pages are presented separately and as one document.
         • English - writeable IFSP pages (Word doc)*
         • Español - writeable IFSP pages (Word doc)*
      3. Videos: Bri IFSP
  39. Tips for Family Visits (pdf)
  40. Transition Resources
      1. "When I'm 3, Where Will I Be?" A Family's Transition Workbook
         1. English printable version (pdf)
         2. Espanol - (obsolete version - waiting for new version) Cuando tenga 3 años, ¿en dónde estaré? (pdf) 
      2. Educational Rights and Responsibilities: Understanding Special Education in Illinois (ISBE) - available in English & Español 
  41. Day 2 Homework:
      1. Submit your questions to the EI Interpreter Padlet 
      2. Write your own introduction
      3. Continue to explore toolkit resources
  42. Homework Ideaboardz (to be accessed during activity) 
  43. Interpreter/Translator Training & Testing Requirements
      1. For upcoming testing dates and registration visit EITP Training Events
      2. Interpreter/Translator FAQ
  44. Credentialing & Enrollment Resources from Provider Connections: 
      1. Provider Connections handles enrollment for all interpreters/translators and can best answer any questions you have.
      2. Enrollment for Bilingual & Sign Language Interpreting is through Provider Connections - Individuals who are bilingual or an interpreter for the deaf may enroll to bill as an interpreter. Upon application for enrollment, the bilingual applicant must identify the languages for which he/she is applying to interpret and/or translate and document completion of Early Intervention Systems Training as defined in Section 500.60(f) and Early Intervention approved training for bilingual interpreter/translators and oral and/or written language proficiency using approved testing procedures. By September 1, 2008, all enrolled bilingual interpreters must have documented completion of Early Intervention approved training for bilingual interpreters/translators and oral and/or written language proficiency using approved testing procedures to maintain enrollment. Interpreters for the deaf must meet the requirements set forth in 225 ILCS 442 and document completion of Early Intervention Systems Training as defined in Section 500.60(f).
      3. Payscale 
      4. CBO Enrollment Requirement
      5. Billing - Interpreters & Translators
      6. Common Billing and Enrollment Questions
      7. Video: Bilingual Interpreters and Translators Instructional Video
  45. Sample authorization with descriptions (pdf) from Provider Handbook
      1. Sample authorizations (pdf)
  46. Documentation Infographic (pdf)
  47. Interpreter/Translator Billing Documentation Tips (pdf)
  48. Early Intervention Central Billing Office (EICBO or CBO) Resources
      1. Billing Information for Providers (pdf)
      2. Qclaims information
      3. Blank sample of CMS1500 form (pdf)
      4. EICBO – Billing Tips for Interpreters, Translators, and Interpreters for the Deaf
      5. Alpha Code Discipline Description for T1013 Interpretation
      6. Alpha Code Discipline Description for T1013 TL Translation
  49. EI Monitoring
      1. Payee Review Checklist - Interpretation and Translation
  50. Interpreter Code Of Conduct (pdf)
  51. Activity – Ethical Guidelines (pdf, form)
  52. Activity - What Would You Do? (pdf)

  Additional Resources

  Resources for Bilingual Interpreters and Translators (pdf, updated 11/6/19)

  Provider Connections Interpreter Search

  Illinois Early Learning Project (IELP)  "Tip Sheets" - these are easy-to-read, one-page resources on a range of topics for parents and teachers of young children. All tip sheets are available in English and Spanish (Español)! Most Tip Sheets are available in Polish. Selected Tip Sheets are available in Korean, Chinese, Arabic, Russian, and French.

  LEP Resources for Effective Communication

  Professional Development Resources:

  • Look for the following trainings on EITP Online Events:
  • • Mission and Key Principles of Part C Early Intervention
    • Foundational Pillars of Early Intervention
    • It Matters! How Culture Impacts Our Work with Families
    • Using Live Video Visits in Early Intervention (during COVID-19)
  • Early Intervention Training Program at the University of Illinois (EITP)
    • EITP Events and EITP Online Events has all trainings offered by EITP
    • Non-EITP Events has all events available for EI Credit from various sponsors
  • StarNet offers trainings in Illinois for people working in early intervention and early childhood special education.

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