HR NEWSFEED (10.19.21)

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HR NEWSFEED (10.19.21)

If you would like to be added to, removed from, or have an update for this email list, please email ihr@illinois.edu and we can take care of your request. 

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  • COVID-19 Leave

    Paid leave has been temporarily extended until further notice or until further state or federal guidance is available. Please also note that, based on the email sent October 1, those who have exhausted the two week ARPA leave may also be eligible for the university’s Temporary Conronavirus Paid Leave. This is a change from the original communication of this leave. Please visit this website https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1653117 for more details.

  • Temporary Control Number (TCN) Request

    Payroll has indicated there will be no more walk-in requests for temporary control numbers for non-student employees without a social security number.  Units will need to send copies of the following information to fninquiry@uillinois.edu in order to request the TCN:

    • Passport ID page
    • US visa & entry stamp
    • DS-2019 (for J-1 visa holder)
    • I-797 (for almost every other visa type)
    • Offer letter
    • SSN Receipt of Application (if paid position and SSA is accepting applications)
  • Vacation Sick Leave (VSL)

    The VSL Application is now live for CS-Exempt employees, and units should be confirming balances and adding approvers. Please email engrit-apps@illinois.edu with questions, concerns, or issues with the imported data and application functionality. Questions pertaining to VSL leave policy should be directed to IHR at ihr@illinois.edu.

  • F-1 Student Work Authorization

    Students in F-1 status may work on-campus part time (up to 20 hours per week) during the academic year. Please keep this in mind when appointment requests are submitted by hiring managers. Remind hiring managers to communicate hires to the office responsible for completing the I-9 and processing the appointment prior to the hire working. When a F-1 student violates the hours limitation of their visa more than once, it will result in termination of the student’s F-1 status.

  • I-9 Reminder

    Section 1 of the I-9 is to be signed by the employee no later than the first day of employment in the US for pay, and section 2 must be signed by the employer/employer representative no later than the third day of employment. If sections 1 and 2 of the I-9 are completed using Tracker’s remote workflow, the remote I-9 must be signed by the employer representative, and the remote I-9 must be accepted in Tracker by the I-9 manager no later than the third day of employment in order to be compliant for E-Verify.

    When completing an I-9, please remember to instruct hires to leave the social security number field blank in section 1 if they do not have an SSN. The SSN is the only number that can be entered in the SSN field in section 1 of the I-9. If the hire does not have an SSN, they will be able to save section 1 of their I-9 in Tracker with the SSN field blank.

    I-9 webinars are available from USCIS (https://www.e-verify.gov/about-e-verify/e-verify-webinars?term_node_tid_depth=All)

  • Civil Service Conflict of Interest Policy

    The annual Report of Non-University Activities (RNUA) process began on September 20, 2021. University policy requires academic staff to disclose and obtain prior approval for non-university income producing activities. Civil service staff members are not required to submit an RNUA, but they are still required to disclose any potential conflicts under Policy and Rules, Rule 16.01.  Civil Service staff do not need to complete a form if they do not have any potential conflicts.

    If you have potential conflicts to disclose, please submit the Disclosure Form for Civil Service Employees that can be found at https://www.vpaa.uillinois.edu/rnua/civil_service. Completed forms should be submitted to your supervisor for approval and then sent to the Office of the Vice President for Academic Affairs. Forms can be sent through campus mail or scanned and sent via email. More information is available online through the link, and you can review copies of the conflict of commitment and interest policies at https://www.vpaa.uillinois.edu/rnua/coci_policy.

    Please do not hesitate to contact Sarah Zehr (szehr@uillinois.edu) with questions or concerns. Thank you for your cooperation in this process and for your continued support of the University of Illinois. 

  • GEO Adjustments in PARIS

    When doing adjustments in PARIS for GEO represent jobs (TAs & GAs), please use ADG instead of ADD to ensure proper union deductions are made.

  • FREE Microsoft Teams Basics Offered by Training Services

    Teams is a communications platform available through Microsoft 365. In this 2-hour online workshop, learn how to navigate the Teams environment and communicate with Teams. We will practice participating in online Teams meetings and discuss sharing screens and files. We will finish up by creating a team and configuring a channel.